Basic Requirements for School Enrollment from Kindergarten, Grade 1-11 and College

Sunday, June 25, 2023


Education plays an important role to a person as well as to the society. If it weren't for our strive to learn, we wouldn't be able to read, write, speak and eventually make important decisions in life, know what is right and wrong, communicate effectively with people and work in different fields. Education in most of the countries starts early, here in the Philippines, basic education starts as early as 5 years old or even younger depending on the parents or how fast learner the child is. It usually starts at Kindergarten. 

If you are planning to enroll your child or your teens this year then you might want to prepare ahead and check out the details below of what you might need to prepare for enrollment:

Kindergarten

  1. The learner should be 5 years old by June 1 of the calendar year.
  2. The school may admit learners who will turn 5 by the end of August of the calendar year, provided the Early Childhood Care and Development (ECCD) assessment is administered before the start of classes. The parents may also provide documentation or certification of the learner’s previous early childhood education experiences.
  3. For schools commencing their school year beyond June, the policy requiring the learner to be 5 years old by June 1 and the policy on the extension period shall be adjusted accordingly.

Grade 1

  1. Learners who have completed a DepEd-accredited kindergarten program are eligible to enroll for Grade 1.
  2. Learners 6 years old or above who have not completed kindergarten due to poverty will need to complete the Kindergarten Catch-up Education Program.
  3. Learners who have completed alternative kindergarten programs not sanctioned by DepEd must undergo a validating test administered by the Bureau of Education Assessment.
    • Documentary Requirements: Learner’s PPSA Birth Certificate; Results of the Philippine Educational Placement Test or Philippine Validating Test

Grade 7

  1. Learners who have completed a DepEd-accredited Grade 6 program are eligible to enroll for Grade 7.
    • Documentary Requirements: Grade 6 SF9 Learner's Progress Report Card (formerly Form 138)
  2. Applicants must have passed the Philippine Educational Placement Test or Accreditation and Equivalency Test.
    • Documentary Requirements: Learner’s PSA Birth Certificate; Results of the Philippine Educational Placement Test or Accreditation and Equivalency Test

Grade 11

  1. Learners who have completed a DepEd-accredited Grade 10 program are eligible to enroll for Grade 11.
    • Documentary Requirements: Grade 10 SF9 Learner's Progress Report Card (formerly Form 138)
  2. Applicants must have passed the Philippine Educational Placement Test or Accreditation and Equivalency Test.
    • Documentary Requirements: Learner’s PSA Birth Certificate; Results of the Philippine Educational Placement Test or Accreditation and Equivalency Test


The enrollment procedure for college freshmen varies depending on the school. However, the standard process includes the following.

  1. The applicant needs to submit the documentary requirements.
  2. The Registrar will evaluate the documents and request verification of the school records from the school last attended by the student.
  3. Upon verification of the records, the Registrar will issue a Notice of Acceptance to the student.
  4. The student will then be allowed to enroll in subjects for the semester.
  5. Once the subjects have been encoded in the enrollment system by the dean’s office, the student will need to pay the down payment.
  6. Finally, the student should check through e-mail the enrollment confirmation, official registration form, student ID number, and official student e-mail account for the school’s digital learning space.

Basic Documentary Requirements:

  • PSA Birth Certificate
  • Accomplished Pre-Registration Form
  • High School Card, Form 138, or Alternative Learning System Certificate of Rating, whichever applies
  • Placement examination results (for schools requiring qualifying examinations)
  • 2 pieces 2x2 colored ID picture

Birth Certificate is really one of the basic and most important document you should process when it comes to enrollment and you should prepare for this ahead of time. If you need a copy of your child’s PSA birth certificate, you can process it in person at the nearest PSA Civil Registry System Outlet. If you prefer to order a copy online, PSAHelpline.ph offers a hassle-free online application process! You can pay for your ordered PSAHelpline.ph certificates even after office hours and during weekends and holidays. Just choose the payment channel that is most convenient for you. https://pay.psahelpline.ph/payment-options

Basically, enrolling your child to any school, at any stage of their life can be quite challenging but these are just the beginning if the challenges you need to face since this is their preparation for what is in store for them in the future. 

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